Conference Planning Guide: Full Process for Preparing a 100-Person Event

Today, I'd like to share a preparation guide for a 100-person conference. This guide is a methodology summarized from years of event planning experience by a Guangzhou conference planning company. We hope it proves helpful to you.

Hosting a large conference mainly involves three phases: pre-event preparation, on-site execution, and post-event review.

Pre-Event Preparation

Pre-event preparation mainly includes: determining the theme and plan, setting the venue and time, developing the event agenda, purchasing materials, pre-event promotion, and personnel coordination. The most important aspect of a successful conference is the overall grasp of the event, so the first phase of preparation is crucial—it is the soul of the event.

On-Site Execution

1. Carry out relevant tasks according to the staffing schedule.

2. Manage risks and respond to unexpected situations on site.

Post-Event Review

Copy: Keep it simple, highlight key points, and make it easy to understand.

Image processing: Use high-resolution, high-quality photos.

Promotion channels: WeChat Moments, WeChat Work groups, official accounts, splash screens, Douyin, and influencer accounts are all options. Choose a few based on the event's needs.