What Approvals Are Needed Before Hosting a Large Event? Event Planning Company Explains

Approval requirements vary depending on the event size. Small events only need a well-planned theme, time, location, and agenda. However, large events must legally apply for a safety permit from the public security authority and fill out the Application Form for Safety Permit for Large-Scale Mass Activities.

1. Applicant: Legal entities and organizations must submit an application to the local public security authority's public order management department at least 20 days before the event, along with the completed application form.

2. Approval Authority: For events with an expected attendance of 1,000 to 5,000 people, apply to the county-level or above public security authority where the event is held. For events with more than 5,000 attendees, apply to the municipal public security bureau's public order division.

3. Processing Time: After receiving the application, the public security authority will decide whether to accept it in accordance with the law and notify the applicant in writing within seven days.

4. Safety Inspection: The public security authority conducts a safety inspection of the event venue. The organizer and venue manager must sign and stamp the Safety Inspection Record for Large-Scale Mass Activities.

5. Hazard Rectification: If safety hazards are found, the public security authority will issue a Notice of Rectification for Large-Scale Mass Activities, and the organizer must rectify the issues as required.

6. Qualification Materials: Provide the tax registration certificate, business license, and ID copies of the legal representative and safety officer for the organizer and other involved organizations.

7. Legal Qualifications: Present proof of legal qualification to host a large event, such as a performance qualification certificate issued by the cultural department for a variety show. If there are multiple co-organizers, a joint hosting agreement is also required.

The above are the materials and approvals needed for hosting a large event. For professional assistance, you may consult an event planning company.